Academic Rules & Regulations

Registration

At the time of admission in first semester, students are assigned courses by the concerned Dean's Office. However, in all subsequent semesters, students, after consulting their Advisors, may register themselves in courses they decide to take in each term. Registration dates are announced well before time and students are required to register themselves online during those dates. Students are expected to pay their dues for the selected courses before they are formally registered. Advance registration and advance payment of dues is approved by the Dean in exceptional cases only.

Add / Drop

No add/drop from a course or a section is allowed in the First Semester. However, in subsequent semesters, students are allowed to add/drop a particular course within the first week of a term provided they have a valid reason to do so. No such requests are entertained after the first week. All fees once paid are non-refundable and non­transferable especially after the first week of classes.

Withdrawal from a Course

A written request one week prior to the end of semester must be submitted to the Dean/Associate Dean for withdrawal from any course. If approved by the Dean/Associate Dean, the students can withdraw from a particular course. However, 'W' will appear on the transcript and fees paid for such courses will neither be refunded nor carried over to the next semester.

Semester Leave

Students who wish to discontinue study for a semester are supposed to get written permission from the Dean's office to do so. They may resume their study in the next semester on seeking permission of the Dean's office at the time of registration. Students who go on semester break without permission may not be allowed to register without fine.

Tuition Fee Waiver

In the first semester a student will pay dues for the prescribed load. However, in the subsequent semester, dues are calculated according to the number of courses taken by the student, and shall be payable at the beginning of each semester. The type of tuition fee waiver to the PGC students or any other form of concession will only continue for the subsequent semester(s) if a student fulfills its CGPA requirements.

Class Attendance Policy

Students must attend every lecture and computer laboratory session (if any) for each course in which they are registered. Students not adhering to class attendance policy will be restrained from appearing in the final examination and they will be given "W" grade in the course.

There can only be two approved leaves in each course during the semester. In case, a student misses a class while he/she has already availed the privilege of two leaves, a fine of Rs. 500/ per day of absence will be levied. A student missing more than 6 classes in a 3 credit-hours course and more than 9 classes in a 4 credit-hours course due to any reason, will be required to repeat the entire course. No transfer of dues or tuition fee is permissible when a student is withdrawn from  a course. Fee once paid is neither refundable nor transferable to next semester.

Evaluation System

It is at the discretion of the course instructor to decide on the weights of all examinations, assignments, project, presentations, quizzes etc. However, as a broad guideline set at this University, the distribution of weights of these components is given below:

Final Examination

A student must appear in all tests/ examinations as scheduled. However, if a student fails to appear due to some genuine reason, he/she must take the missed examination within one week after the scheduled date. The final examination schedule is given in the academic calendar of each term and is provided to all students by the concerned course instructor at the start of each term. Examination must be taken on the scheduled dates. Exceptions may be granted only to individual student in case of emergency or other compelling circumstances beyond human control. All such exceptions must be approved by the Associate Dean/Dean's office.

Course Numbering System

Each course number consists of two parts. The first part contains at most four letters indicating the subject while the second part contains a four-digit number. The first digit indicates the course level. The second digit indicates the field of subject, the third digit indicates the course number of the field and the fourth number is reserved for the number of credit hours. A student may not enroll in a course unless the pre-requisites to a course have been successfully completed. Pre­requisites, where ever required are mentioned in detailed description of each course in this prospectus.

Grades and Grading System

As approved by the Competent Authority and notified on January 21, 2012 vide notification No. UCP/Regr/Notification/184, the new Grading Policy with its implementation conditions is given below for your information and necessary action thereto:

Implementation conditions:

• New Grading Policy will be implemented on new students enrolled in Spring 2012 and onward.
• Ongoing students will observe new Grading Policy from Spring 2012 whereas old policy will be applied for previous term courses for such students.
• New Marks distribution will be implemented for all students w.e.f. Spring 2012.
• Marks distribution will change on the Grading Key given on the back of Transcript for new students. However, multiple grading policies i.e. before Spring 2012 and After Spring 2012 etc. will be printed on the back of transcript of ongoing batches.
• All courses registered and not dropped within 1st week of semester will be shown in the transcript.
• Whenever two or more courses with same code or equivalent code appear in a transcript, irrespective of its position, better grade will be counted, rest will be bracketed. Due to the frequent changes in course codes and titles, new modules will be added to registration and grading to handle equivalence of courses. Campus admin will mark equivalent courses at the time of registration for brackets whereas for previously studied course, equivalence option in grading will also be given.
• Original GPA of a semester will be shown irrespective of any brackets. This will be applied to all new and ongoing transcripts.
• CGPA will be shown at the end of the transcript. Option of undergraduate and graduate courses CGPA will not be given. Program roadmaps need to be adjusted such that undergraduate courses are offered to undergraduate programs and graduate courses are offered to graduate programs respectively.
• Repeatable courses for undergraduate programs are C- and below and for graduate programs are C and below. In future students will not be allowed to repeat such courses where grade is better than C- and C respectively. Max number of credits that can be repeated and bracketed is 18.
• New transcript format will be used for Spring 2012 and onward batches. Transcript of ongoing students will not be changed.

The above said policy is applicable from Spring 2012.

Semester Credit Hours

One semester credit hour means that a particular course must have at least one and a half hour of class contact per week for a period of 16 weeks. Hence a course of three-semester credit hours will meet for approximately 48 hours during a semester. During one semester a student can take up to 5 courses or 15 semester credit hours. However, for each course of 3 credit hours, during a given semester the class contact hours must be 2880 minutes. The time allocated for final examinations is excluded from this computation of class contact hours.

Summer Semester

A three semester credit hour course can also be completed in 6-8 weeks time provided the class contact of at least 2880 minutes is completed within this time period.

Incomplete Grade

An 'I' grade may be assigned to a student who fails to take the final examination due to legitimate reason, but otherwise has completed all course requirements. However, prior permission from Associate Dean/Dean should be obtained for the award of 'I'. An 'I' so assigned may be changed to a grade provided the student retakes the final examination within 3 weeks after the beginning of the next semester. If the new grade to replace the 'I' is not reported within the 4 week period, 'I' shall be changed to an ' F'.

CGPA

A student's Cumulative Grade Point Average is computed by multiplying the number of credit hours of each course by the grade points assigned to that grade, then dividing the sum of these products for all courses by the total number of credit hours in which the student was enrolled. Grade 'I' and Grade 'W' are not used in the calculation of GPA/CGPA. All students must maintain a minimum CGPA of 2.0 for successful continuation of studies at UCP. However, for courses covered at Master's level, a minimum CGPA of 2.5 is required.

Transcript Policies

Transcripts are issued only at the written request of the students. Verbal or telephonic requests for transcripts are neither entertained nor accepted. Official transcripts of the student's complete academic record are issued on the university stationary, bearing the official embossed seal of the University. Transcripts or other evidence of attendance will not be issued to or on behalf of a student in debt to the University. Each student must obtain a clearance from the accounts office, evidencing that such debts have been paid in full, and all outstanding balances have been cleared, before a transcript of his/her record is issued.

Course Repetition

Grades earned in each semester will appear on the student's transcripts. Students receiving an 'F' grade must repeat the course. Students on academic probation for the first time will repeat courses with a grade below 'C+' for graduate level courses and below 'C' for undergraduate level courses. Not more than 4-6 courses to a maximum of 18-SCH will be allowed for repetition. However, beyond 18-SCH repetition, the old grades will also be included in the calculation of CGPA. The original as well as revised grade of all repeated courses will be shown on the transcript.

Academic Probation and Dismissal

All undergraduate students who fail to maintain a minimum CGPA of 2.0 will be sent a written warning along with their semester end grade report. These students will be put on probation for the next semester only. If at the end of that semester, they fail to attain a CGPA of 2.0, they are dropped from the program altogether. All students are required to maintain 'Good Standing' throughout their tenure. They are expected and consciously driven to work significantly harder than usual norms.

Course Load under Probation

Student on probation will be restricted to repeating courses with a grade below 'C+' for graduate level courses and below 'C' for undergraduate level courses and will not be allowed to take any new course from the following semester. These students will be assigned courses by their respective Advisors with due approval of the Associate Deans/Dean.

Transfer of Credits

Transfer of credit is determined on a course-­to-course basis. University's acceptance of credits from other accredited/recognized academic institutions of higher education is subject to the following conditions:

• The transfer course must be similar in content and scope to a UCP course, or must confirm to the same competency level of a similar course taught at UCP.
  Transfer credits, applicable to all the educational programs, must not be less than the grade 'C'. Transfer credits submitted in fulfillment of a specific degree program must have the final approval of the Dean/Associate Dean (Academics).
•  Transfer credits must come from a regionally accredited and HEC approved institution.
• Students are allowed to transfer up to 50% of the total courses in UCP academic programs.

Time Limit or Program Completion

From the date of first registration, all degree programs must be successfully completed within a maximum of seven years. If the limit is exceeded without proper approval of the Dean's office, the student will be dropped from the program.

Disciplinary Rules & Regulations

Exemplary conduct and discipline is expected from UCP students. Any student found indulging in conduct unbecoming, in the classroom or on the campus, shall be administered a stern warning. If the defaulting student does not show improvement in behavior/conduct, his/her name will be struck off the University Rolls.
Friends and relatives of students are discouraged to visit during the university hours. However, in case of emergency they may contact the Information Office. Visitors are not allowed to enter classrooms, the library or the computer labs.

I. D. Cards

All students are required to possess a valid ID. Cards. Students are strictly required to display their Cards before entering University Campus, Labs, and Classrooms. Students are bound to produce ID. Cards on demand by any University Official.

Smoking

UCP campus is a smoke free zone. Any student found smoking inside or in front of the campus will be strictly dealt with.

Dress Code

Males

Formal Pants, Slacks, Khakis, Jeans
Dress Shirts (Neatly Tucked In)
Tee Shirts (Only Polo necks without offensive words/images painted on them)
Leather Shoes, Joggers
Shalwar Kameez (Only on Fridays) or by Special Permission.
Patchy, tattered and shabby looking Jeans, Crew neck Tee Shirts, Loafers, Chappals are not allowed

Females

Shalwar Kameez with Scarf/Dupata
Trousers with Long Shirt and Scarf/Dupata
Modest make-up and jewellery, if worn
Each Student, male or female, is expected to give a neat look on campus
Badly creased clothes or disheveled hair are not allowed
Students violating dress code can be fined Rs. 500/- and will also not be allowed to attend classes

Drinking/Eating

Drinks and eatables can be taken only inside the cafeteria. Drinking/eating at all other places is prohibited.